The Joint Board
of Directors of the Head Start Consortium of Elkhart and St.
Joseph Counties met in a regular session on Wednesday, May 23,
2007 in the Conference Room at the Head Start Office, 245 North
Lombardy Drive, Suite A, South Bend, Indiana, 46619.
Call to Order
As President of the Head Start
Consortium, Mark Mow called the meeting to order at 9:40 a.m.
President Mark Mow called for
the roll call with a reminder to identify yourself when making a
motion or seconding a motion.
Conner Middlebury Community
Baugo Community Schools
Dyer Concord Community Schools
Guajardo Director, Head Start
Mills School City of
Phillips Union-North United
Reese John Glenn School
Sabo Wa-Nee Community
Dr. Bruce Stahly
Goshen Community Schools
Thomas Tumey Fairfield
School Corporation was absent from the meeting and
Dr. Myrtle Wilson attended in Dr. Robert Zimmerman’s absence.
No Public Speaker for this
President Mark Mow asked for a
motion for approval of the adoption of the agenda. Steven Mills
made the motion for approval and Dick Reese seconded the
motion. All were in favor.
Approval of Minutes
President Mark Mow asked for a
motion for approval of the minutes of the last meeting which was
held on March 21, 2007. George Dyer made the motion for
approval and Jim Conner seconded the motion. All were in favor.
Kathy Guajardo reported that
the PIR Report looks good for the year. Oralia Sanchez has been
working hard on the reports so they will be turned in to
Washington on time and we have meet full enrollment requirements
for the school year. Everyone received enrollment information
for their schools.
The USDA audit in December was
corrected and all findings have been met and we are in full
Education scores were
distributed. The Site Coordinators generated the report from
the beginning of the year and at the end of the year on letter
knowledge for the children going to Kindergarten. The
information will be passed on to the Kindergarten teachers so
they have an idea of what the children have learned at Head
Start. This is just one of the areas that we are starting on to
capture information so we can put a report together for the
teachers when the child goes into Kindergarden.
We have been working on the
Service Area Plans reviewing and revising them as well as the
job descriptions. The funding grant is due August 1, 2007. We
were notified that we will be eligible to file for $5.2 Million
plus and T&TA monies will be $70,417 increase based on the COLA
With the audit past us, we
received a certificate stating we were in full compliance.
Washington cleared us 100% of all deficiencies and non
compliances. No corrective action is required at this time.
Thank you staff for working hard over the past few months.
Mark Mow presented Kathy with
a plaque stating we were in full compliance and he would like us
to display it where everyone can see it.
School calendar for next year,
the FACS will be back August 6, 2007 and Teaching staff return
August 20, 2007. The calendar does include holidays, training
B. Policy Council
Christine Ross reported that
the National Conference was very enjoyable. There were several
options to choose from and they filled up fast. Everyone agreed
that it was a great conference but the parent meeting would be
more beneficial if it would be more for the parents. The
conference that we attended was more for the teaching staff.
They were able to bring a lot back but it was more for the
classroom and not what you could take home. I chose the father
involvement not only the children’s life but in the school
activities as well. The information was brought back to Kathy
and found out that they were already starting that for next
year. The Council was able to put their input in on the wording
and the money amount for the grant to start running the
program. We have been working on changing the policy and
procedures for the grant so we can have our input into the grant
making decisions. We are working on a point system for parent
conferences on what parents will be able to attend. Points will
be accumulated by meeting attendance and hours spent in the
C. Board Member
The Transportation In-Kind
report that was given is for the 2005-2006 school year. When
the transportation information gets to Kathy for this year the
new reports will be generated.
07-0516-01 Approval of Personnel Actions included in
Human Resources Report
Dr. Bruce Stahly made the
motion for approval of Personnel Actions. The second was made
by Joe Sabo. All were in favor.
07-0516-02 Distribution of Payroll, Summary of Actual
Dick Reese made the motion for
approval of Distribution of Payroll, etc. The second was made
by Larry Phillips. All were in favor.
07-0516-03 COLA Grant Approval
Kathy stated that we were
awarded $78,196 for COLA which is a 1.5% increase based on
funding. Bruce Stahly recommends that the adjustment be a 2%
increase to all employees to start at the beginning of this
school year. Also add to the agenda for the next meeting that
the Executive Director be included in the 2% increase and that
can be discussed at the next meeting. The second was made by
Steve Mills. All were in favor.
07-0516-04 Personnel Actions included in Human Resources
This was taken care of in the closed session.
07-0516-05 Employment Agreements for Head Start Employees
Who Work Less Than Twelve Months
Bruce Stahly made the motion of approval of Employment Agreements
for Head Start Employees Who Work Less Than Twelve Months. Mark Mow
will send a memo with information about this Action. The second was
made by Steve Mills. All were in favor.
Jerry Cook made the motion for adjournment. The second was made by
Larry Phillips. All were in favor. The meeting was adjourned at
9:55 a.m. The next regular Board meeting will be June 19, 2007 at
Respectfully submitted by