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The Joint Board of Directors of the Head Start Consortium of Elkhart and St. Joseph Counties met in a regular session on Wednesday, May 23, 2007 in the Conference Room at the Head Start Office, 245 North Lombardy Drive, Suite A, South Bend, Indiana, 46619. I. Call to Order As President of the Head Start Consortium, Mark Mow called the meeting to order at 9:40 a.m. II. Roll Call President Mark Mow called for the roll call with a reminder to identify yourself when making a motion or seconding a motion. Jim Conner Middlebury Community Schools Jerry Cook Baugo Community Schools George Dyer Concord Community Schools Kathy Guajardo Director, Head Start Steven Mills School City of Mishawaka Mark Mow Elkhart Community Schools Larry Phillips Union-North United School Corporation Dick Reese John Glenn School Corporation Joe Sabo Wa-Nee Community Schools Dr. Bruce Stahly Goshen Community Schools Dr. Jerry Thacker Penn-Harris-Madison Superintendent
Thomas Tumey Fairfield
School Corporation was absent from the meeting and
III. Public Speakers No Public Speaker for this meeting.
IV. Adoption of Agenda President Mark Mow asked for a motion for approval of the adoption of the agenda. Steven Mills made the motion for approval and Dick Reese seconded the motion. All were in favor.
V. Approval of Minutes President Mark Mow asked for a motion for approval of the minutes of the last meeting which was held on March 21, 2007. George Dyer made the motion for approval and Jim Conner seconded the motion. All were in favor.
VI. Communications A. Executive Director’s Report Kathy Guajardo reported that the PIR Report looks good for the year. Oralia Sanchez has been working hard on the reports so they will be turned in to Washington on time and we have meet full enrollment requirements for the school year. Everyone received enrollment information for their schools. The USDA audit in December was corrected and all findings have been met and we are in full compliance. Education scores were distributed. The Site Coordinators generated the report from the beginning of the year and at the end of the year on letter knowledge for the children going to Kindergarten. The information will be passed on to the Kindergarten teachers so they have an idea of what the children have learned at Head Start. This is just one of the areas that we are starting on to capture information so we can put a report together for the teachers when the child goes into Kindergarden. We have been working on the Service Area Plans reviewing and revising them as well as the job descriptions. The funding grant is due August 1, 2007. We were notified that we will be eligible to file for $5.2 Million plus and T&TA monies will be $70,417 increase based on the COLA information. With the audit past us, we received a certificate stating we were in full compliance. Washington cleared us 100% of all deficiencies and non compliances. No corrective action is required at this time. Thank you staff for working hard over the past few months. Mark Mow presented Kathy with a plaque stating we were in full compliance and he would like us to display it where everyone can see it. School calendar for next year, the FACS will be back August 6, 2007 and Teaching staff return August 20, 2007. The calendar does include holidays, training days etc.
B. Policy Council Chairperson’s Report Christine Ross reported that the National Conference was very enjoyable. There were several options to choose from and they filled up fast. Everyone agreed that it was a great conference but the parent meeting would be more beneficial if it would be more for the parents. The conference that we attended was more for the teaching staff. They were able to bring a lot back but it was more for the classroom and not what you could take home. I chose the father involvement not only the children’s life but in the school activities as well. The information was brought back to Kathy and found out that they were already starting that for next year. The Council was able to put their input in on the wording and the money amount for the grant to start running the program. We have been working on changing the policy and procedures for the grant so we can have our input into the grant making decisions. We are working on a point system for parent conferences on what parents will be able to attend. Points will be accumulated by meeting attendance and hours spent in the classroom.
C. Board Member Communication The Transportation In-Kind report that was given is for the 2005-2006 school year. When the transportation information gets to Kathy for this year the new reports will be generated.
VII. Action Agenda 07-0516-01 Approval of Personnel Actions included in Human Resources Report Dr. Bruce Stahly made the motion for approval of Personnel Actions. The second was made by Joe Sabo. All were in favor.
07-0516-02 Distribution of Payroll, Summary of Actual Expenditures Dick Reese made the motion for approval of Distribution of Payroll, etc. The second was made by Larry Phillips. All were in favor.
07-0516-03 COLA Grant Approval Kathy stated that we were awarded $78,196 for COLA which is a 1.5% increase based on funding. Bruce Stahly recommends that the adjustment be a 2% increase to all employees to start at the beginning of this school year. Also add to the agenda for the next meeting that the Executive Director be included in the 2% increase and that can be discussed at the next meeting. The second was made by Steve Mills. All were in favor.
07-0516-04 Personnel Actions included in Human Resources Report This was taken care of in the closed session.
07-0516-05 Employment Agreements for Head Start Employees Who Work Less Than Twelve Months Bruce Stahly made the motion of approval of Employment Agreements for Head Start Employees Who Work Less Than Twelve Months. Mark Mow will send a memo with information about this Action. The second was made by Steve Mills. All were in favor.
VIII. Adjournment
Jerry Cook made the motion for adjournment. The second was made by
Respectfully submitted by Chris Gregorich
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