Emergency Policy Council Meeting
June 5, 2007
The meeting was
called to order by Chairperson Christine Ross at 6:15 p.m.
Roll call was taken
by Vice Chairperson Denise DeLoach. A quorum was met for the
purpose of conducting business.
Those in attendance
Chris Gregorich -
Administrative Assistant to the Executive Director
Kathy Guajardo -
Robertson - Parliamentarian available by cell phone and upon request
of the Council
Absent from the
A motion was made by
Michelle Thompson to approve the agenda and second by
Liesl Rozniarek. A vote was taken and all were in favor.
Restructure of Organizational Chart:
Kathy has been
working with Health and Human Services and the Board in preparation
for the grant application since February and they have been working
on helping us find ways to identify the quality services that we
need and support the transportation costs for the Consortium.
the current and the proposed organizational charts. The Directline
Services can not be touched because we need staff to provide the
services to the children or we will not be able to have a program.
Kathy’s proposal is as follows:
Manager responsible for ensuring the Early Prevention and Child
Services (i.e., Health, Nutrition, Mental Health Disabilities
Enrollment are met according to the Standards). These services will
be supported through consultants, community resources and school
corporation personnel. This position will supervise the FACS, and
Support Staff in the Grantee Office and work with outside agencies
for support such as: Special Ed departments will assist Head Start
and a plan is being prepared to meet these criteria. Such as:
- Screenings to
be held during Parent Orientation
- A mobile
dentist will also be available.
Federal Quality Assurance Person will be responsible for training
parents and the Staff, Monitoring, Self-Assessment, forms etc.
Grant money will be earmarked from T/TA funds and the grant to
support National Initiatives for Healthy Marriages, fatherhood, and
Hispanic Parent Activities. We will also utilize community
resources for support.
Start employees wanting to obtain their Child Development
Association (CDA) there is a TEACH scholarship that pays up to 80%
of the class and Head Start pays the remaining 20%. If parents
would like to obtain their CDA they would pay the full 100%. The
Indiana Association for the Education of Young Children (IAEYC)
grantee located in Indianapolis.
FACS Staff will be
returning August 6, 2007. Acceptance letters will go out on August
3, 2007. Families will either receive an acceptance letter or a
postcard stating that their children will be put on a waiting list.
A handout will also be included regarding Educational Opportunities
available to parents and what Head Start can do for families.
We will have two
County Coordinators rather than five site coordinators, one for
Elkhart and one for St. Joseph counties to make communications more
efficient. Teachers, Assistants, PARA’s and Substitute Staff will
have a shared relationship with the County Coordinators and school
Principal, but according to Head Start regulations for HR we still
have to hold everyone’s HR files at the Lafayette Site.
Jobs are being
abolished. Positions are no longer needed. There is enough in the
budget to give staff who will no longer have positions their unused
vacation days, insurance etc. the cost will be under $45,000, that
figure is still being adjusted. There is a pocket of funding for
Temporary Clerical Staff. The other staff members listed on the
Human Resources Report are being released from their positions due
to poor job performance. We do have a few openings; four to five
FACS and one teacher so anyone can apply for these open positions.
This reorganization is expected to save at least $700,000 on the
future budget which will assist in transportation support. Job
descriptions are being revised due to duplication of duties. We are
looking to hire by the end of June to fill the open positions so
that personnel can be trained by the end of July. The goal is for
training manuals and forms to be available online for staff and
parents to access as needed. The Council was concerned with the
people being released and inquired if they will be able to apply for
the open positions. Yes, they can apply and the jobs will be posted
for other applicants.
The Policy Council
would like to be a part of the interviewing process for the new
hires at the managerial level or higher from this point forward for
any hiring taken place.
A motion was made to
accept the new organizational structure and terminate the staff in
those positions by Michelle Thompson for approval and seconded by
Liesl Rozniarek. All were in favor.
Upcoming Budget for Grant:
The original grant
had provided very richly in in-kind, transportation, food service,
Special Ed Staff services and we covered snacks. Gas prices are
high and we need to refigure our budget and transportation is
running around $1 million a year. We are only $5.2 Million a year
grant out of that $1.5 Million needs to be in-kind. Prices were
received for the LaVille School and their part time driver was
running around $30,000 per school year. This includes benefits and
gas. Wa-Nee’s bus driver is costing the school system $45,000 per
school year and if we can’t come up with as much as possible then we
may lose sites as a result. They are looking for around $30,000.
The Policy Council was wondering how much it would be to get our own
buses. New buses will cost around $77,000. and then to support the
drivers, we would not be able to take that additional cost as well.
A motion was made by
Annette Long for approval and seconded by Michelle Thompson. All
were in favor.
A motion was made by
Liesl Rozniarek for adjournment and seconded by Michelle Thompson.
A vote was taken and all were in favor. The meeting was adjourned.
The next regular
meeting will be held on June 21, 2007 at 5:30 p.m.