The Joint Board
of Directors of the Head Start Consortium of Elkhart and St.
Joseph Counties met in a regular session on Tuesday, June 19,
2007 in the Cafeteria at the Lafayette Center, 245 North
Lombardy Drive, Suite A, South Bend, Indiana, 46619.
Call to Order
As President of the Head Start
Consortium, Mark Mow called the meeting to order at 9:15 a.m.
President Mark Mow called for
the roll call with a reminder to identify yourself when making a
motion or seconding a motion.
Conner Middlebury Community
Guajardo Executive Director, Head
Mills School City of
Mow Elkhart Community Schools
Phillips Union-North United
Reese John Glenn School
Sabo Wa-Nee Community
Dr. Bruce Stahly
Goshen Community Schools
Zimmerman South Bend Community School
Thomas Tumey, Fairfield
School Corporation, Jerry Cook, Baugo Community Schools, George
Dyer, Concord Community Schools, and Dr. Jerry Thacker
Penn-Harris-Madison School Corporation were absent from the
Lula Malone, past Policy
Council Chairperson, 19 years ago. Her five children attended
Head Start and six foster children. She has heard some
complaints and is concerned about the community and the families
that Head Start serves and the way that staff is being treated.
There are policies and procedures that need to be followed, and
the program can be restructured, but the Policy Council must be
included and there are no Policy members present today. Staff
was let go in the middle of the grantee period that has already
been approved for this year. What happened to the money? How
did the grant get changed unless you went through the regional
Deb Pruitt, is the same person Lula has dealt with some years
ago, she will be hearing from Lula regarding her concerns with
how things are being changed.
Rose Clark, Social Worker concerned with the program not being
educational, it is more social. The program is not following
standards that school corporations have to follow. The history says
that we are looking at the social end of the program. Also, Rose
has some concerns with the Social Worker being let go, and it is the
only Social Worker in the program. I understand the right to
reorganize and it is necessary sometimes, but were the right people
kept and other people let go. Looking at the experience with the
staff that were let go, I am concerned that are the right people in
the right positions. Also, a concern is that Head Start no longer
has their pulse on this community, the Directors is not seen in many
of the programs that at risk children are affected by, that person
needs to be there because that is the population you are serving. I
hope that the Board will be able to answer it or at least address
President Mark Mow asked for a motion for approval of the adoption
of the agenda. Steve Mills made the motion for approval and the
second was made by Dick Reese. All were in favor.
Approval of Minutes
President Mark Mow asked for a motion for approval of the minutes of
the last meeting which was held on May 23, 2007. Jim Conner made
the motion for approval and second was made by Joe Sabo. All were
· There is
an amendment to the School calendar, the Teachers and Assistants
will be returning on August 13, 2007 to begin training and planning
for the upcoming school year.
enrollment is well over 80% of income and age eligible children.
The goal of 100% should be met soon. The Family and Community
Specialists (FACS) will be working and onboard until June 29, 2007.
Grant submitted May 30, 2007 was on time along with the 269.
ended with success on May 18, 2007, staff was awarded with a
luncheon and an award pin reflecting how many years of service. The
first Head Start teacher retired with 38 years. Also, recognized
was a teacher who has served for 39 years.
legal consultant has developed staff agreements and contracts, all
have been signed but one, with extenuating circumstances.
Refunding application with much focus, time, and devotion to pulling
the grant pieces together. We are receiving many letters of
Community Outreach programs, Kathy met with Community Foundation of
St. Joseph, who we have an excellent partnership with. The teachers
attended an illiteracy workshop, results of the workshop was 41%,
our teachers did well.
Way and the Success by 6 Program, Kathy is a part of the Advisory
Council to work with them to streamline and collaborate the
Follow-up calls have been coming as a result of the Rotary Club book
donations this spring. Two other agencies in the area have
committed to donate books that will capture $5,000 of in-kind.
Transportation Directors meeting went well. We have established a
training plan for the upcoming year with those directors.
B. Policy Council
Christine Ross was unable to attend today’s meeting.
C. Board Member
The Board acknowledges, as stated by Bruce Stahly and Mark Mow, at
the June 5, 2007 Policy Council meeting, the reorganization was
approved by the Policy Council members.
07-0619-01 Approval of Personnel Actions included in
Human Resources Report
Steve Mills made the motion for approval of Personnel Actions. The
second was made by Dr. Zimmerman. Larry Phillips asked if all the
Site Coordinators were eliminated and who will be taking over the
duties. Kathy stated yes, and the duties will be taken over by the
County Coordinators. There will be no change from what took place
in the past school years. All were in favor.
07-0619-02 Distribution of Payroll, Summary of Actual
Bruce Stahly made the motion for approval of Distribution of
Payroll, etc. The second was made by Larry Phillips. All were in
07-0619-03 Training and Technical Assistance (T/TA) Grant
Dick Reese made the motion for approval of Training and Technical
Assistance Grant. The second was made by Steve Mills. All were in
07-0619-04 Organizational Restructure for Head Start
Joe Sabo made the motion for approval of the Organizational
Restructure for the Grantee Office. The second was made by
Dick Reese. All were in favor.
07-0619-05 Approval of the Refunding Application Grant
The Grant includes:
Policies and Procedures
Written Service Plans – Per Content Area
Mental Health and Disabilities
Child Health Services
Family and Community
Changes and updates to the Employment Handbook
The Grant Budget
The Organizational Structure
The Community Assessment
Dr. Zimmerman made the motion of approval of the Refunding
Application Grant. The second was made by Steve Mills. All were in
07-0619-06 Board Elections
Bruce Stahly made the motion for approval of Board Elections, and
that the officers remain the same. The second was made by Dick
Reese. All were in favor.
Dr. Zimmerman made the motion for adjournment. The second was made
Jim Conner. All were in favor. The meeting was adjourned.
Respectfully submitted by