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Council Minutes

June 21, 2007

 

The meeting was called to order by Chairperson Christine Ross at 6:10 p.m.

 

Roll call was taken by Vice Chairperson Denise DeLoach.  A quorum was met for the purpose of conducting business.  

 

Those in attendance were:

Christine Ross

Denise DeLoach

Carmen Butts – arrived at 6:30 p.m.

Annette Long

Liesl Rozniarek

Michelle Thompson

Chris Gregorich - Administrative Assistant to the Executive Director

Kathy Guajardo - Executive Director

Pastor Greg Robertson - Parliamentarian

 

Absent from the meeting were:

Robin Bontrager - Excused

Lisa Pace

Mauricio Quintanar

Mateo Ramos - Excused

April Taylor

Brandy Trosper

Genevieve Waldron

Tearra Wright

 

Article 4 Section 5– Rules of Operation - Vacancy and Removal of Members with two or more unexcused absences.  Due to Article 4 Section 5 the following will be removed from the Policy Council:  Mauricio Quintanar, April Taylor, and Brandy Trosper.

 

Agenda:

 

A motion was made by Annette Long to approve the agenda and second by Liesl Rozniarek.  A vote was taken and all were in favor.

 

Approval of Minutes:

 

A motion was made by Liesl Rozniarek for approval of the Board minutes and seconded by Michelle Thompson.  Annette Long discussed she would like some changes to be made in the minutes and Kathy discussed that she would make the Board aware of the changes. 
Michelle Thompson wanted some clarification on the Action Item of Employment Agreements for the Head Start Employees Who Work Less Than Twelve Months.  A discussion and information was provided by the Director.  A vote was taken and all were in favor.

 


 

A motion was made by Annette Long for approval for May 15, 2007 minutes and seconded by Michelle Thompson.  Annette Long discussed she would like some changes be made in the minutes.  A vote was taken and all were in favor with the corrections made.

 

A motion was made by Annette Long for approval for June 5, 2007 minutes and seconded by Michelle Thompson.  Annette Long discussed she would like some changes be made in the minutes.  A vote was taken and all were in favor with the corrections made.

 

Director’s Report:

 

  • Teachers are scheduled to come back August 13, 2007 to make sure they receive their check on time instead of August 20, 2007. 
  • Enrollment is at 80% as of June 13, 2007.  FACS will be leaving June 29, 2007 and one FACS will be staying through the summer for enrollment. 
  • COLA was on time and the money is available for distribution.
  • 269’s (quarterly budget report) was filed on time.
  • Staff recognition banquet in May was a success.
  • Staff agreements are all in.
  • The refunding grant is ready to be finalized.  Kathy would like to submit the grant, with the Policy Councils approval, the $5.2 million plus shows what the changes are from the first grant to this grant.
  • Literacy Training with Ann Rosen and the Community Foundation.  Elkhart and
    St. Joseph Staff were able to complete the course for the year and Kathy was proud of the teacher’s quality scores which will have a direct impact on children’s assessment scores.
  • Discussed the fall enrollment status report.  Will the income guidelines be changed due to the minimum wage going up?  Since Head Start is federally funded the minimum wage must be set at the Federal level to impact Head Start.  If it will only go up state by state, parents may have difficulty meeting Federal Guidelines.  WIC and USDA use different guidelines and the Policy Council thought that it should be consistent through out the programs.

 

Action Agenda:

 

07-0516-01      Approval of Personnel Actions included in Human Resources Report

 

Action was approved at the June 5, 2007 meeting.

 

07-0516-02      Distribution of Payroll, Summary of Actual Expenditures

 

A motion was made by Liesl Rozniarek to approve the agenda and second by
Michelle Thompson.  A vote was taken and all were in favor.

 

07-0516-03      Training and Technical Assistance (T/TA) Grant Award $70,714

 

A motion was made by Michelle Thompson to approve the agenda and second by Annette Long.  A vote was taken and all were in favor.


 

07-0516-04      Organizational Restructure for Head Start Grantee Office

 

Action was approved at the June 5, 2007 meeting.

 

07-0516-05      Approval of the Refunding Application Grant

 

The Grant includes:

 

  • Policies and Procedures
  • Written Service Plans – Per Content Area

o       Mental Health and Disabilities

o       Child Health Services

o       Education

o       Family and Community

o       Governance

o       Management Systems

o       Transportation/Facilities/Equipment

  • Changes and updates to the Employment Handbook
  • The Grant Budget
  • The Organizational Structure
  • The Community Assessment

 

A motion was made by Liesl Rozniarek to approve the agenda and second by Annette Long.  A vote was taken and all were in favor.

 

07-0516-06      Board Elections

 

Mr. Mow has agreed to serve for another year as Board President and Mr. Mills as Vice President.

 

Adjournment:

 

A motion was made by Annette Long for adjournment and seconded by Michelle Thompson.  A vote was taken and all were in favor.  The meeting was adjourned.

 

A meeting to review the grant with Kathy will be held Friday July 13, 2007 at 10:00 a.m.

 

The next regular meeting will be held Wednesday August 8, 2007 at 10:00 a.m.

 

Respectfully submitted by

Chris Gregorich