The Joint Board
of Directors of the Head Start Consortium of Elkhart and St.
Joseph Counties met in a regular session on Wednesday, September
19, 2007 in the Board Room at the Lafayette Center, 245 North
Lombardy Drive, Suite A, South Bend, Indiana, 46619.
Call to Order
As President of the Head Start
Consortium, Mark Mow called the meeting to order at 9:35 a.m.
President Mark Mow called for
the roll call with a reminder to identify yourself when making a
motion or seconding a motion.
Conner Middlebury Community
Guajardo Executive Director, Head
Mills School City of
Mow Elkhart Community Schools
Phillips Union-North United
Reese John Glenn School
Sabo Wa-Nee Community
Dr. Bruce Stahly
Goshen Community Schools
Cook Baugo Community Schools
Thacker Penn-Harris-Madison School
Dr. Robert Zimmerman, South
Bend Community School Corporation and
George Dyer, Concord Community Schools, were absent from the
No one from the
Public requested to speak at today’s meeting.
President Mark Mow asked for a
motion for approval of the adoption of the agenda. Jerry Cook
made the motion for approval and the second was made by Dr.
Jerry Thacker. All were in favor.
Approval of Minutes
President Mark Mow asked for a motion for approval of the minutes of
the last meeting which was held on June 19, 2007. Steve Mills made
the motion for approval the motion was seconded by Dick Reese. All
were in favor.
The new management team for the Elkhart & St. Joseph Counties Head
Start Consortium was introduced. Kathy Guajardo stated that it’s
been a busy summer and full enrollment was met on August 22, 2007 at
noon, 1020 children. On the first day of school attendance was at
886 students with 134 absent due to change of status,
(transportation changes, daycare providers, etc.) Vacancies will be
filled within the next week to stay in regulations to make sure we
are within the 30 days. The PIR Report (Program Information Report)
that was due August 31 and sent to Washington, D.C was discussed.
Areas where the Consortium fell below 80% or 90%, an action plan to
correct the areas have been attached. The largest areas are
training modeling and support. Attached is the approval of the FAA
Award document given to the Board and Policy Council to move forward
with the restructuring and budget process. The Refunding Grant is
in the final stages of approval for the November draw down of our
budget. Screenings for the children were piloted this year where
all the screening teams came together at the Parent Orientation to
get all the screenings done at that time. It was successful and a
few minor things need to be worked out for next year. For Staff
development, a teaching team was randomly selected for High Scope.
All the teachers will be going through this process in the next few
weeks. Ivy Tech will be having a training here at the Lafayette
Center on “Workplace Spanish” to help staff function with the
diverse cultures. Child Outcomes - some of the process has been
refined after working with Deb Sura and Damon Pittman, County
Coordinators, to have a more user friendly and easier identification
of children transitioning into Kindergarten. A letter from HHS has
been received confirming that we have been on time in sending our
reports into HHS.
B. Policy Council
Christine Ross was unable to attend today’s meeting.
C. Board Member
Nothing to discuss at this time.
07-0919-01 Approval of Personnel Actions included in
Human Resources Report
Dr. Bruce Stahly made the motion for approval of Personnel Actions
included in the Human Resources Report and proposed that their
increase of the Executive Director’s salary by 1% above the cost of
living be approved. The adjustment was not made previously when
discussed and he proposes it to be done now. The second was made by
Joe Sabo. All were in favor.
07-0919-02 Distribution of Payroll, Summary of Actual
Steve Mills made the motion for approval of Distribution of Payroll,
Summary of Actual Expenditures. The second was made by Jim Conner.
All were in favor.
07-0919-03 Approval to Amend the Employee Handbook
Mr. Mow asked if Kathy would like to discuss anything before a
motion was made. Kathy discussed that some basic items needed to be
revised and updated. Dick Reese had a question as to the meal
amount of $75.00 per day. He asked how Kathy arrived at that
amount. Kathy discussed that there is a Government guideline that
we go by and that some of the areas that are travel to be quite
expensive. We do make sure that we are not spending the daily
allowance; it is not a per diem. Dick Reese, Mark Mow and some of
the other Board members said their amount is lower than the $75.00.
Larry Phillips made the motion for approval to Amend the Employee
Handbook. The second was made by Joe Sabo. All were in favor.
07-0919-04 Approval for “Resolution” of the Interlocal
Agreement for the Elkhart & St. Joseph Counties Head Start
Steve Mills discussed that it is too bad that Fairfield didn’t work
out and that they couldn’t continue with the program. Dick Reese
made the motion for approval for “Resolution” of the Interlocal
Agreement for the Elkhart & St. Joseph Counties Head Start
Consortium. The second was made by Dr. Bruce Stahly. All were in
07-0919-05 Approval to Amend the Elkhart & St. Joseph
Counties Head Start Consortium Budget
Dr. Bruce Stahly would like to move that we allow the Executive
Director to amend the budget and add to the current employees,
retroactively, an additional 1% toward their retirement fund for the
2006-2007 school year. This percentage should reflect the
retirement fund to permanently be set at 5%. In addition, purchase
the needed equipment and the remainder of the funds is to be used
for much needed transportation reimbursement. Dr. Bruce Stahly made
the motion of approval to Amend the Elkhart & St. Joseph Counties
Head Start Consortium Budget as stated above. The second was made
by Jerry Cook. All were in favor.
VIII. Closed Session
There were no closed session items to discuss.
Steve Mills made the motion for adjournment. The second was made by
Dr. Bruce Stahly. All were in favor. The meeting was adjourned.
Respectfully submitted by