September 28, 2007
The meeting was
called to order by Vice Chairperson Denise DeLoach at 10:20 a.m.
Roll call was taken
by Chris Gregorich, Head Start Executive Secretary. A quorum was
met for the purpose of conducting business.
Those in attendance
Michelle Thompson –
arrived at 10:30 a.m.
Chris Gregorich –
Executive Secretary to the Executive Director
Kathy Guajardo -
Robertson - Parliamentarian
Absent from the
Robin Bontrager -
A vote was taken for
the Approval of the Adoption of the Agenda and all were in favor.
A motion was made by
Carmen Butts to approve the agenda and seconded by Annette Long. A
vote was taken and all were in favor.
Included in the
packet was the same report from Kathy that was presented in the
Board meeting as well. Head Start Admin. Staff had a busy summer
this year as we worked toward preparing for fall. Full enrollment
was met on August 22, 2007 with 1020 children enrolled. Kathy
discussed enrollment, 886 children attended the first day of school
and 134 children were absent due to transportation problems or
change of status. Some of the enrolled Head Start children were
able to test into Kindergarten since their birth dates were around
September 1, which enabled them to start Kindergarten. That is
another reason why some of the children did not attend the first day
of school, because we were unaware that they were enrolled in
Kindergarten. Annette discussed that the parents should be aware of
the Kindergarten days may be shorter than the Head Start days and
that the children may benefit more by attending Head Start.
Kathy stated that
the technology systems need to be reviewed and revised. Each School
system is using different software. It is very difficult to get
each school system their information. The PIR Report is attached.
The report must be filed by August 31 of each year. Data is
collected through-out the year and entered into ChildPlus. In the
future, we will work with the school corporations and our data
Kathy presented the
PIR Report and addressed questions asked by the Council. Kathy
presented the revised FAA, and explained the revised amended budget
process. The Consortium has been approved for the budget request.
The Board and Policy Council have given authorization to move the
funding for the remaining of the last quarter to transportation and
training for the Head Start administrative office.
We started screening
children on Parent Orientation and it worked out well. There are
some minor areas that need to be perfected, but the Head Start
Management Team will continue to have follow-up meetings with school
personnel to refine the process. A letter was also enclosed for the
appreciation of turning in paperwork in a timely manner.
Head Start will be
offering Workplace Spanish classes for employees who will be
interested in learning Spanish. Ivy Tech will be coming to Head
Start starting Oct. 12, 2007, every Friday for two sessions at about
1 ½ hours per session through Dec. 2007.
This fall, we
revised the collection of Child Outcomes Data, so that school
corporations can have information that will be useful for their
needs. In January and in the spring it will be reassessed.
Christine Ross was
unable to attend today’s meeting.
The minutes were
included in your packets. The Board also discussed the Fairfield
School Corporation formerly withdrawing from the Head Start Program.
We now only have 11 instead of 12 school corporations. Dr. Stahly
moved that the Goshen School Corp. would accept the over flow of
children at Waterford Schools. Annette asked why Fairfield decided
to withdraw. Kathy discussed that the enrollment was very low.
Kathy said that some low income housing in the area may be built and
if the need arises for children to attend, then it was noted by the
Board that Fairfield is welcome to come back.
Kathy discussed that
any line items that still had funds left over needed to be moved to
areas that need to be paid. The Board also voted to increase the
retirement plan by 1% as well as Kathy’s salary by 1%.
Approval of Personnel Actions included in the Human Resources Report
The HR Report was
presented and Annette asked why the one employee would not sign the
agreement. Kathy discussed that normal hours are 37.5 and any
overtime needed to be approved by the Director and the employee said
that wasn’t enough time to do the work in the quality needed. Kathy
said that the contract could not be revised for this person only.
The employee would not sign the contract and Kathy asked the
employee did he understand that if you did not sign the agreement
then you would not have a position here at the Consortium. Annette
was also asking why is a normal day 37.5 hours and not 40 hours.
Kathy answered that we are mirrored with the School system and they
work 37.5 hours. A motion was made by Annette Long to approve the
agenda and seconded by Liesl Rozniarek. A vote was taken and all
were in favor.
Approval of Distribution of Payroll, Summary of Actual Expenditures
The Board voted to
take the remaining of the funds to reconcile the rest of the bills.
Jimtown never received their school equipment from four years ago
when the Consortium was formulated. Ten thousand dollars ($10,000)
or so will be set aside for the purchase of new equipment for this
classroom. If a site closes such as Fairfield, that equipment will
be transferred to Jimtown and other schools that are in need. The
fall zone for Lafayette will cost $2,500 to $5,000. This foam will
replace the mulch used and it will not have to be replaced every
year. Computers will be purchased for staff, their computers are
over four years old and we will have $5,000 for replacing the
computers. We will be purchasing monogrammed suitcases for the
homework kits that are being put together. An electronic audio
meter will be purchased to share for the hearing screening. As
chairs are breaking, we will be replacing them with wood chairs over
the next few years. After the children are taken care of the rest
will go to transportation. HHS has approved for the money to go to
transportation and training. The training piece, the Board’s
biggest concern from the community comments, how does the IEP meet
the federal guidelines. Consultants were secured to review the
information and made their recommendations. A motion was made by
Brandy Trosper to approve the agenda and seconded by Michelle
Thompson. A vote was taken and all were in favor.
Approval to Amend the Employee Handbook
Kathy reviewed the
changes with the Policy Council. A motion was made by Annette Long
to approve the agenda and seconded by Michelle Thompson. A vote was
taken and all were in favor.
07-0919-04 Approval to Amend the Elkhart & St. Joseph Counties
Head Start Consortium Budget
A motion was made by
Brandy Trosper to approve the Amended Budget and seconded by
Liesl Rozniarek. A vote was taken and all were in favor.
A motion was made by
Carmen Butts for adjournment and seconded by Brandy Trosper. A vote
was taken and all were in favor. The meeting was adjourned.
For the leadership
conference, former Policy Council members will be there to present
and train the new Policy Council members. This will be held on
Tuesday, November 13, 2007.
November 30, 2007
will be the changing of the Guard.