The Joint Board of
Directors of the Head Start Consortium of Elkhart and St. Joseph
Counties met in a regular session on Wednesday, November 14, 2007 in
the Board Room at the
Lafayette Center, 245 North Lombardy Drive, Suite A, South Bend,
Call to Order
President of the Head Start Consortium, Mark Mow called the meeting
to order at 9:30 a.m.
President Mark Mow called for the roll call with a reminder to the
Board members to identify themselves when making a motion or
seconding a motion.
Jim Conner Middlebury Community
Kathy Guajardo Executive Director, Head
Steven Mills School City of
Mark Mow Elkhart Community
Larry Phillips Union-North United
Dick Reese John Glenn School
Dr. Bruce Stahly Goshen Community Schools
Jerry Cook Baugo Community
Dr. Jerry Thacker Penn-Harris-Madison
Dr. Robert Zimmerman South Bend Community School
George Dyer Concord Community
Joe Sabo, Wa-Nee Community Schools was absent from the meeting.
No one from the
public requested to speak at today’s meeting.
Adoption of Agenda
President Mark Mow asked for a motion for approval of the adoption
of the agenda. Dick Reese made the motion for approval and the
second was made by Steve Mills. All were in favor.
Approval of Minutes
President Mark Mow asked for a motion for approval of the minutes of
the last meeting which was held on September 19, 2007. Dr. Bruce
Stahly asked that the minutes be revised. The approval to amend the
Elkhart and St. Joseph Counties Head Start Consortium Budget, the
increase of 1% toward the retirement fund should reflect that not
only is it retroactive, but from here forward. Jerry Cook made the
motion for approval to amend the minutes and the motion was seconded
George Dyer. All were in favor.
Executive Director’s Report
Kathy discussed the following:
are at full enrollment (1020) for September and October. The
waitlist is approximately 300 per month. The program-wide average
daily attendance is at 96.51% for September and 98.91% for October.
A few of the sites fell below the 85%. The justification for the
low attendance is due to the change of status in addresses and some
of the children were able to move to Kindergarten.
November 1, 2007 the End of the Month Report, which is a
requirement, was filed with HHS.
are currently serving 102 special needs children (10%) for the month
of September and October and we are continuing to taking referrals.
The preschool coordinators will be following up on the children that
need to be rescreened.
The Fiscal report includes the Financial Assistance Award (FAA)
letter which allows us to draw down our funding as of November 1,
2007 which is only for the partial amount. The full amount for the
T/TA funds has been awarded in the amount of $70,417.00.
The Budget was finalized and we are at zero. The 269 is due at the
end of November and we are prepared to submit it once we have Mr.
Update: One Para position is open at Middlebury and Bristol. The
individual currently in that position is being promoted to a FACS
position with the Elkhart City Schools. The 90 day reviews will be
done in November for our introductory staff.
The monitoring has been done. We reviewed all 1020 of the
children’s files, including their educational and social services
information as well as their health information. A report will be
complied to see where we are with the data. The data will also be
compared with the electronic data to make sure we are always in
The regional conference was held at the end of October. Chris T.,
Julia, and Kathy attended. Chris and Julia focused on the health
and monitoring. Kathy attended the new fiscal training to learn
more on how to make sure we stay in compliance.
Kathy attended a PreK Now satellite conference in Indianapolis. All
school systems that have the PreK Now were listed and what type they
are involved in (a Title 1 structure or a private daycare). Kathy
stated that she is very proud. The Consortium has quite an
influence and Mr. Cook was called to see how the program was working
in the Baugo School system, and was very complimentary of us. Part
of the project is that we link our arms with the schools systems,
community, and child care. Hopefully they will be interested in how
the program works for the future.
Family Summit for St. Joseph County was held this past Friday and
the Elkhart County Summit will be held this Friday. The topics that
were discussed by the
St. Joseph Hospital were Smoking, Your Heart, and Diabetes
Management. Another session was healthy families and fatherhood.
The third session was an interaction session with the parents and
children on literacy development in the home. Families First and
Public Broadcasting was the model used and they gave us a five
series topic on how to do the literacy. The next event will be held
in January 2008, m2D “men to Dads.” Fathers will learn how to be a
more effective father in their children’s lives. Kohl’s has donated
stuffed animals with coordinating books. When their series runs out
they donate these items to us so we can give them to the parents at
meeting was held with Dr. Neats in working with the Principals and
nurses to make sure all the information and systems are working for
the children to transition into Kindergarten. We had wonderful and
meaningful dialog and will be developing more systems. Hopefully in
the future we can work with this team and other teams to continue to
plan for the future.
Community Outreach - In September we held our Advisory Committee
meeting. Chris T. is in charge of the Social Services area.
Goodwill and Salvation Army are on this committee. Deb and Damon
are in charge of the Education and child services area. This
involves preschool and education coordinators from various school
systems along with preschools and the Community Foundation in
St. Joseph Counties. Julia is in charge of the Health area. Lead
Initiatives, Small Smiles, and the school nurses participated.
Kathy is in charge of the Governance and the Policy Council; finance
planning is discussed as well as HR for Head Start. The Policy
Council will meet in November to seat the new Policy Council
Staff training will be held December 21, 2007. Included in the
training will be: Fiscal Training, Brain Based Training, and Stress
Management Training. Also, monitoring and any other general updates
will be discussed.
Parent Leadership training will be held December 15, 2007 and we
will be going as a team to help with the seminar and conference.
Mr. Mow had a question for Kathy; he asked if the waitlist was
larger than last year’s numbers. Kathy said it is close to last
year; some months did go down to 250. We try to maintain 10% or
more, most of the children are from the South Bend area.
Mr. Mow asked how we can serve more children. Kathy replied we need
to develop partnerships and look at our fiscal realm to fund more
children. Mr. Mow asked if we can get more funding from the Federal
Government. Kathy stated that funding it
tight right now and it is not expected to provide additional dollars
in the near future.
Policy Council Chairperson’s Report
Christine Ross was unable to attend today’s meeting. Mr. Mow asked
if Kathy had anything to report. Kathy discussed that they met in
September to go over the HR and the fiscal report to make sure we
reconciled our budget. The Policy Council elected not to hold an
October meeting; there were no items to discuss. Also, the Parent
Leadership Training that was scheduled for November 13, 2007 was
rescheduled to be held November 30, 2007 along with the changing of
Board Member Communication
They had nothing to discuss at this time.
07-1114-01 Approval of Personnel Actions included in
Human Resources Report
Dr. Bruce Stahly made the motion for approval of Personnel Actions
included in the Human Resources Report. The second was made by
Steve Mills. All were in favor.
07-1114-02 Distribution of Payroll, Summary of Actual
Larry Phillips made the motion for approval of Distribution of
Payroll, Summary of Actual Expenditures. The second was made by Dr.
Jerry Thacker. All were in favor.
Dick Reese made the motion for adjournment. The second was made by
Larry Phillips. All were in favor. The meeting was adjourned.
Respectfully submitted by: