February 22, 2008

I.    Call to Order

The meeting was called to order by; Richard Darling at 10:12 a.m.

II.   Roll Call

Roll call was taken by Heather Saunders, Policy Council Secretary.  A quorum was met for the purpose of conducting business. 

Those in attendance were: 

Krystal Anderson

Christina Rutz

Brandy Trosper

Heather Saunders

Richard Darling

Dwight Noble

Janine Larkin

Chris Gregorich – Executive Secretary to the Executive Director

Kathy Guajardo - Executive Director

Pastor Greg Robertson - Parliamentarian

Absent from the meeting were: 

Maribel Romero

Tanya Plencner

Jody Auer

III.  Approval of Minutes:

A motion was made by Krystal Anderson to approve the minutes and seconded by

Dwight Noble.  A vote was taken and all were in favor.

IV.  Communications

Executive Director’s Report:

A written report was provided to all members of the Policy Council in advance. 

Mrs. Guajardo gave a verbal review of the information.  There was a discussion about the Fatherhood Seminar and how to improve attendance and the possibility of having a steering committee for a future seminar.  There was a suggestion that there be more than one opportunity per year.

Policy Council Chairperson’s Report:

Richard Darling presented a letter to each Policy Council member requesting suggestions about improving attendance at site meetings and suggestions from members to improve the Head Start program beyond the current Policy Council year.  Dwight Noble suggested that each member take the time to respond to Mr. Darling's request.  Krystal Anderson asked about what type suggestions could be made and how often he would like to have information submitted. Richard Darling  would like this to be an ongoing process and can be suggestions or concerns about any aspect of the program.

Board Member’s Report:

No board member was present to provide a report

V.  Action Agenda:

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Approval of Personnel Actions included in the Human Resources Report

A motion was made by Dwight Noble to approve the agenda and seconded by

Christina Rutz.  A vote was taken and .

Approval of Distribution of Payroll, Summary of Actual Expenditures

There was a question about the percentages being spent in some areas of the budget. Kathy explained that the Travel, Parent Fund, and Consultant categories seem skewed because there are other funds that are banked for those items but have not been sent to our Head Start to draw from as of today. Hopefully will be arriving soon.

A motion was made by Dwight Noble to approve the agenda and seconded by

Krystal Anderson.  A vote was taken and all were in favor.

VI.  Announcements

Executive Committee meeting  11AM March 14, 2008

Advisory Council Meeting  1PM March 14, 2008

Next Policy Council meeting 10AM March 28, 2008

a list of websites

VII.  Adjournment:

11:38AM A motion was made by Janine Larkin for adjournment and seconded by

Krystal Anderson.  A vote was taken and all were in favor.  The meeting was adjourned.

Respectfully submitted by,

Heather Saunders

Policy Council Secretary

Elkhart and St. Joseph Counties Head Start Consortium

Policy Council Meeting