The Policy Council of the Elkhart and St. Joseph Counties Head Start Consortium met in a regular session on Friday, June 13, 2008 at the Lafayette Center.

Those present were:

Richard Darling                                                                    Woodview     * Chairperson

Heather Saunders                                                                                Lafayette        * Secretary 

Janine Larkin                                 Twin Branch

Jasmine Torres                              Beardsley

Brandy Trosper    Via Phone             Jimtown

Chris Gregorich               Executive Secretary to the Executive Director

Kathy Guajardo               Head Start Executive Director

Pastor Greg Robertson                    Parliamentarian

Absent from the meeting were:

Maribel Romero                                                                  Waterford      * Vice-Chairperson

Misty Mraz                                 Bristol

Dwight Noble                              LaVille

Tanya Plencher                           Liberty

Sherri Lovings                             Roosevelt

Jody Auer                                   Walkerton

Lorena Rojas                               West Side

Nikki Kyle                                    York

I.             Call to Order

                      The meeting was called to order by Chairperson, Richard Darling at 10:25 am

II.            Roll Call

Roll Call was taken by Secretary, Heather Saunders. A quorum was met for the purpose of conducting business.

III.          Approval of Minutes

A motion to approve the minutes was made by Brandy Trosper, seconded by Heather Saunders. Motion was carried by a unanimous vote.

IV.          Communications

                Executive Director’s Report

                Kathy Guajardo’s information is enclosed with the packet and she discussed the following:

·         Attendance for May was 98%

·         The program was fully enrolled for the month of May with 1020 students

Policy Council Chairperson’s Report

Richard Darling expressed his regret on not being able to be at the last meeting and the board meeting due to illness.  Secretary, Heather Saunders reported that she had attended the last Board meeting as the representative from the Policy Council and that the Board was happy to see how excited we are about the program. She stated that she enjoyed the presentations given by the Head Start staff to see how the pieces of our program fit together. Heather gave a presentation to the board on the Nashville Conference.  She explained that Dwight Noble and herself presented the Board with pins of recognition for their service to Head Start on behalf of the Policy Council.

Board Members Report

No board members were present to give a report. Minutes from previous meeting enclosed in packet.

V.            Grant Planning Update

Kathy went over the enclosed information about the Grant Planning and discussed areas that still need to be worked on. She also asked if the Policy Council had any more suggestions or ideas that needed to be included.

VI.          Action Agenda

08-0613-01 Approval of Personnel Actions included in Human Resources Report

A motion to approve the Personnel actions was made by Heather Saunders, seconded by Brandy Trosper, motion was carried by a unanimous vote.

08-0613-02 Approval of Distribution of Payroll, Summary of Actual Expenditures

A motion to approve was made by Janine Larkin, seconded by Heather Saunders, motion was carried by a unanimous vote.

08-0613-03 Approval of the Head Start Refunding Grant

A motion to approve was made by Brandy Trosper, seconded by Janine Larkin, motion was carried by a unanimous vote.

08-0613-04 Approval of the Head Start Training and Technical Assistance Grant

A motion to approve was made by Brandy Trosper, seconded by Janine Larkin, motion was carried by a unanimous vote.

VI.         New Business and Reports

Next meeting date:  September 12, 2008 at 10:00AM

Executive meeting: September 12, 2008 at 9:00 AM  

VII.         Adjournment

A motion was made by Janine Larkin for adjournment and seconded by Heather Saunders. A vote was taken and all were in favor. The meeting was adjourned at:  11:00 AM

Respectfully Submitted by, 

Heather Saunders  Policy Council Secretary